The Inside Scoop on DUE (September 2010)
By now you will have heard that MIT will be increasing the size of its undergraduate class by 6% (approx 250 more students). We can do this thanks to the generosity of Dr. Maseeh, an MIT alum. He is convinced that the world needs more MIT trained people and his donation will help increase enrollment. I can tell you that wherever I go, I see the need for people who can think critically and analytically to help address some of the pressing problems that face the country and world. In DUE, we support and enhance learning both inside and outside the classroom. We all play a role in contributing to the holistic education that prepares our students as global innovators. We (you) have done a great job and it is recognized.
As this increase is phased in over the next three years, we will experience an increase in demand for the multitude of student services we provide. I can also assure you that, as part of the planning process for the enrollment increase, we will get increased resources to help us with this work. The office heads and I will keep you up-to-date as we consider the impact of the larger undergraduate class and what resources are needed to ensure continuity and excellence.
Attracting over 200 students, the 2010 Go Global Fair held on September 16 was a tremendous success. Hosted by the Global Education Office, the Go Global Fair is an annual event where MIT's global opportunity programs come together in one place to share information about the wide range of opportunities available to students to go global, including study, intern, public service and research abroad.
At this year’s fair, students asked questions and discussed options with MIT representatives from the Global Education Office, International Development Initiative, MISTI, the Public Service Center, and UROP. In addition, students met with representatives from local and foreign universities as well as a number of educational organizations that also provide opportunities abroad, including IAP and summer options.
Increasingly more MIT students are adding a global component to their degree, and these experiences can provide important insights as well as transferable skills that can be used throughout their personal and professional life. For many students, the Go Global Fair helps students not only understand what options are available to them, but it also helps motivate them to take advantage of more than one opportunity, or combine opportunities to make a richer and more meaningful experience abroad.
As part of the transition of Student Support Services (S3) into the Office of Undergraduate Advising and Academic Programming (UAAP), an updated S3 website was launched in late September. Check out the site at:
The Registrar’s Office in partnership with IS&T’s Education Systems created a new web-based application called the Student Snapshot which was made available to the senior administrative community in March.
The application provides relevant information about individual students, including their photos, that can be accessed quickly and viewed online or printed. Administrators meet frequently with students and having information ahead of time supports their keen interest in engaging with students.
Features of the application include:
- A robust search function allowing users to easily find a student by full or partial last name, email address, or MIT ID.
- Pertinent information that provides a ‘snapshot’ of the student including photograph, major(s), academic advisor, term/home/email addresses, and UROP participation.
- Online help with roll-over descriptions of majors and degrees and detailed text on the search parameters and use of directory and non-directory student information.
- Access to information on current and former students.
The response has been positive and enthusiastic. To quote Pam Schickling, ODGE, “I use this application all of the time and it really is a tremendous help!”
Protecting PIRN* in DUE • Our Collective Responsibility
(*Personal Information Requiring Notification)
On July 30, 2010, Dean Hastings sent an email reminding DUE Staff of our collective responsibility to protect sensitive information DUE holds for our clients. Jeanne Hillery, Director of Finance and Administration and I are meeting with each DUE department to talk about eliminating and protecting both electronic and paper files containing sensitive data.
In order to promote Cyber Security Awareness across DUE, various tips on safe-computing practice tips will be sent to the staff throughout the month.
Identity Finder is an application that gives one the ability to locate and eliminate or secure, sensitive data such as Social Security, Bank Account, Credit Card, Driver’s License or State issued ID numbers on our computers.
DUE Desktop Support is working with department IT Liaisons installing Identity Finder on all DUE computers, and providing training to the IT Liaisons so they may demonstrate it’s use to their department staff.
- DUE Staff are required to run Identity Finder at least once a month (more often as determined by their manager or department head).
- An action with Identity Finder must be taken for any sensitive data found on your computer. You are required to either eliminate or secure any sensitive data found.
- Check with your manager/supervisor/department head to find out if you are authorized to retain sensitive data on your computer. You may need written authorization.
- If you are authorized to retain sensitive data on your computer, you are required to protect it.
Quick Guides for using Identity Finder can be found on the DUE Desktop Support Model website
(Requires an MIT Certificate)
DUE has implemented a number of laptop policies to protect the information stored on them. These policies are for all laptops, including floater laptops.
- Laptops are required to have a STOP! Security Tag affixed to them.
- Laptops are required to have security cables that should be used as a theft deterrent measure.
- All laptops are required to be encrypted with PGP Whole Disk Encryption to protect data should the laptop be lost or stolen.
IS&T Online Training Demos • Computing Security Awareness
IS&T offers several online videos that point out issues surrounding information security. It also provides steps you can take to protect yourself and MIT.
IS&T Publishes Best Practices for Exchange
IS&T has posted a page in the knowledge base, Hermes, about Best Practices when using Exchange. Among other tips, the information for Meeting Attendees, Meeting Organizers and Delegates is very helpful. Check it out!
On the morning of this year’s Convocation, 11 Orientation Captains and 57 Orientation Leaders lined up on Killian Court to meet the excited (and nervous!) Class of 2014. The student leaders, organized into teams of five orientation leaders and one orientation captain, used the team-oriented approach to create a strong bond with their groups of freshmen.
Record numbers of new students attending key Orientation events is a testament to the cohesive team structure, and the enthusiasm and efforts of the Orientation leaders. Over 900 freshmen attended the kick-off event hosted by the three Orientation Coordinators, Chi Chi Okeke, Reguli Granger, and Suzie Greenman. In line with the theme of Orientation, the coordinators presented a spoof on the popular reality TV show “The Amazing Race”, inviting new students on stage to compete in challenges against the Orientation Leaders. Over 90% of the Class of 2014 was also present at Sex Signals, a sexual assault awareness program involving humorous, real life consent scenarios presented by nationally touring actors. The Diversity program was also well received, as students were actively engaged throughout the presentation, and afterwards, many students expressed amazement at how diverse the Class of 2014 truly is. Orientation week was full of new information, entertainment, free food, and more! Most importantly though, students emerged with the knowledge and resources needed to start their careers at MIT, as well as with new friends with whom to share and enjoy the journey.
[This is a new section of the Newsletter in which DUE Human Resources will provide links to various HR topics and information that is timely]
Training and Career Development
Use this website to find other jobs like yours at MIT, explore the basic skills you need for different Job Groups, and find potential opportunities for career growth in different parts of MIT. The jobs are intended to be representative and are not an inclusive list of every single job.
Rewards and Recognition
Deadline for 2001 MIT Excellence Awards is Monday, October 25
Nominate a Colleague Today!
Access information about MIT's retirement benefits is through this multi-media presentation.
Several new staff joined DUE between July 27 through September 27
Valerie Calderón, Administrative Assistant
Hakim Walker, Administrative Assistant
Linda Rabieh, Lecturer
Lee Perlman, Lecturer
Office of Minority Education
Cheryl Mottley, Administrative Assistant
ROTC – Naval Science
Stephen Ford, LT Technical Instructor
ROTC –Aerospace Studies
Ivy Santiago, SSgt. Technical Instructor
Global Education & Career Development
Hillary Booker, Career Assistant
The International Development Initiative (IDI), which is part of the Edgerton Center, has launched a new, comprehensive website. The site highlights the "vibrant international development ecosystem at MIT" and how students and faculty can engage fully in international development at MIT and beyond. Check out the site at:
Undergraduates invited to conduct hands-on research with MIT faculty
Twenty-eight students — half from MIT and the other half from colleges and universities across the country — spent the summer living on the MIT campus and working with 22 faculty members as part of the Amgen Scholars Program, an international summer program that invites hundreds of undergraduate students to conduct faculty-mentored research in science and biotechnology at 13 of the world’s leading research institutions.
The program’s mission is to provide quality lab experience and networking opportunities for students committed to pursuing science or engineering careers, and to inspire students considering a career in those fields. MIT has been a host institution of the program since 2006, when it received a $1 million grant from the Amgen Foundation to launch the first phase of the MIT Amgen-UROP Scholars Program for four summers, beginning in 2007.
A team of MIT students has been working on testing a rapid-recharging system that could help to change public perceptions about electric vehicles and their practicality. They have already done extensive testing of the system with an individual battery cell and with a motorcycle they converted to all-electric operation, and in coming months they hope to be able to demonstrate the system on a full-sized sedan they converted.
Click to View full article and video [highly recommended!]
[Video: Melanie Gonick, MIT News Office]
If you happened to be wandering through MIT’s Strobe Alley in early August, a clamor of excited scientific discovery would have greeted your ears. These sounds were elicited by a summer program sponsored by NASA’s “Summer of Innovation” and the MIT Edgerton Center. The program, called You GO Girl! aims to retain and increase girls’ interest in science, technology and engineering, hoping to reverse the trends showing girls losing interest around middle school.In girls-only classes taught by Amy Fitzgerald, Edgerton Center Outreach Program Coordinator, and assisted by college student aides, 26 rising 9th graders engage in a week of hands-on activities exploring mechanical engineering, biology, chemistry and electronics.
[Built by the ACCORD-sponsored Video Services Portal Implementation Team]
The Teaching with Technology website has recently been enhanced with the launch of a Video Services Portal. With video resources and services widely dispersed across various MIT offices, the portal serves a critical need by gathering information for faculty and students under one digital umbrella.